Minutes May, 2006

May 8, 2006

Members Present: Mary Margaret, Lindsay, Kallie, Kay, Carolyn, Wendy, Jenn, Denise

Update from Nicole Hughes

: Collegiates will be notified by mail TODAY (Monday)

: Theta Nu has been on probation 3 out of past 5 years, ongoing issues

: 60 members stated they may not come back

House Problems Reported

: Drinking glasses have been stolen

: EVERYTHING from the lounge was taken

: Two composites were taken

: One door damaged (Kallie will look into this)

Current Plan

: Press charges with boys that have supposedly stolen and/or girls

: Alum to assist with Rush – August 2006

***Recommend sending appreciations to Stephanie Sterling and Tracy Jewett for past 2 years as advisors

Phone Call with Nicole:

: LouAnn Regal also on conference call.

: Theta Nu…how to coordinate the House to continue:

o Clearing Up of any rumors

§ We never voted for house to close or withdraw the charter

§ Chapter Officers: after the team visited no officers were removed. Standards committee was discontinued

§ Chapter has been on probation 3 out of last 5 years with the university

§ University has expressed grave concern over the chapter on various occasions, including the President

§ We have concluded after all we have heard from chapter and university, CEO has visited, Nicole and Jacey also visited the chapter. Regular conference calls have been occurring as well. It’s not just this one event that caught our attention.

§ We could have made a quick decision to withdraw the charter, but that was not our intention.

§ Individual discipline for some members, there are some members who have been model members and were not included in the recent issues.

§ The University is waiting on our move… the University reserves the right to prosecute on their behalf. WSU has put in a value statement and student conduct policy. They take a strong position on these, even stronger than we do.

§ Student Conduct Board… at WSU and DDD Executive Board have been communicating. They will support what DDD does, but don’t intend to place addl. punishment.

§ Member meetings last week, they were some members that articulated their willingness to continue with DDD. (31 to be exact; 4 however have signed leases…)

§ Formal Recruitment will be extremely important for our initial success (28-32 women at Rush)

§ Collegiate Chapter Support Team… can we even keep the chapter house open with this low of membership. Mary Margaret was contacted about the budget and how to do a, “reduced rent structure”.

§ Rebuild Theta Nu for one whole year, and hopefully be back up to full membership after the year.

§ May 26^th –girls must decide whether they’ll be returning by.

§ Many officers were unwilling to fulfill the obligations of membership, and stated so.

§ Officer structure…many officers may not be returning, over the summer a nominating committee will form and officers will be selected.

§ Many members stated they were not able to meet membership and intend to drop out.

§ No members have been terminated, no officers removed.

§ Concern with WSU Greek life in general, increase in scholarship standards, etc, Need for Greek leadership, currently leadership is being sought by non-Greeks, we need to market the Greek system – and Tri Delta, encourage members to promote positive recruitment, leaders at large feel this is attainable, amount of effort this will take lies on the current members shoulders. Board is committed to keeping this chapter going! The chapter has to want to change, nationals feels there are members currently involved that have this want.

§ Budget Issues: As low as possible, “rent structure” $2800 a semester, $1124 is the house bill so girl’s money will go to the bills first.

*Will parents be notified of their daughter’s behavior? No, plan to send letters to alumnae however Theta Nu alumnae will be notified, encouraging their support. Please contact Tracy if you would like to help with Rush.

*How do notify alumnae of these decisions? Letter/email will be sent out.

*Are the letters going out asking if the girls want to stay? YES

*Are their decisions based on the one on one interviews with members last week? Good and bad? Yes

Do we suspend all chapter improvements? YES

TO DO LIST:

1. We need to claim the damage deposits. If girls drop their pin, we should collect their deposit.

2. Damage Deposit should be monitored by Treasurer. We need a plan in place for new Treasurer.

3. Talk to Nationals about current treasurer, how to address damage deposit, who collects it, what about the trash, why isn’t the house paying for extra cleaning costs?

4. Newly elected positions need specific job details.

5. Only needed improvements will be done to house… door jam, carpets cleaned, drapes and windows cleaned and hardwoods refinished for now.

6. New Officers need to sign at bank.

Officer Election Meetings:

Motion was made to elect officers at 8:05pm by Kim Montecucco. Second by Kay Aiken. Nominations made and accepted for the following postions:

President: Jenn Deruwe

Vice President: Lindsay Montague

Treasurer: Kallie Sperline

Secretary: Kim Montecucco

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Email for Alumnae

May 9, 2006

Dear Theta Nu Alumnae:

House Corporation Members met on Monday, May 8, 2006. At this meeting we had a conference call with Executive Office, EO and talked with Nicole Hughes,Collegiate Chapter Coordinator/West, and LuAnn Riegl, Executive Board. We would like to inform all alums the following information:

1. Theta Nu will not be closing. At no time did Executive Board pull the Theta Nu charter.

2. Executive Board intends to continue our chapter at WSU.

3. Members of the four person team from EO met with each member separately Theta Nu during the week of May 1^st.

a. No members have been terminated, no officers removed.

b. During these meetings many collegiate members indicated their desire to terminate their membership.

c. Collegiates will receive a letter from E.O. in regards to their own personal decision to remain a member of Theta Nu, by abiding by the bylaws of DDD and student conduct policy of the Greek System at WSU. These responses are due back by May 26^th. Individual collegiate discipline will be forthcoming based on E.O. decisions.

4. As House Corporation of Theta Nu we own the house and its contents. We will work with the officers, advisors and House Director in this capacity. We are not in the position to share any other details or events surrounding recent incidents at Tri Delta.

At this time we are asking any available alumnae to consider assisting with Recruitment (aka..Rush) at Theta Nu in August. It is vital to recruit members that understand the values and ideals of Tri Delta and are willing to support those ideals during their collegiate career.

On behalf of House Corporation I would like to thank each and every member for your sincere passion and dedication to our sorority. Your concern, phone calls and emails have been appreciated.

We would also like to acknowledge the amazing efforts of Tracy Jewett and Stephanie Stirling, our alumnae advisors at Theta Nu.

Sincerely,

Kim Montecucco

Secretary, House Corporation