Minutes July 17, 2006

THETA NU HOUSE COR MEETING MINUTES

July 17, 2006

In attendance: Jenn Deruwe, Kim Montecucco, Kallie Sperline, Lindsay Montague, Carolyn Lineback

AGENDA:

Theta Nu Update: 6 live ins, 10 live outs

Conference Call with Nicole and Lori (see below)

Fundraiser Idea for Alums-money to pay for the cook

CONFERNCE CALL NOTES:

Live outs pay out of expenses…. utilities bill during school year is paid by chapter Estimate tower utilities bills by closing part of house

Garbage fixed expense? We think it is based on dumpster fee monthly

Chapter has been in the process of reorganizing over the past couple months

Appointed 6 leaders – Pres, VP CD (chaplain), VP Finance, VP Membership, House Manager, Pan Rep – deemed as critical areas for chapter to get things going – recruitment, housing, finance, etc to start house off running when they return in August

Started to work in parallel in diff. pieces of fraternity – recruitment specialist out of nationals, field consultant visiting during recruitment – strategies – details that need to be done

Lora moving forward financial area, get checking acct turned back over –

House Manager on board to think about where people will be moving – how do we conserve on utility costs, how do we manage a house built to house 65 members

Pan rep focused on PR side of things – PR education track, working on redefine Tri Delts on campus

Trying to get chapter to a point quickly to replenish chapter membership

Overall plan is One Year chapter replenishment plan – 36 women, and then Sept and Oct to have continuous open bidding – 30 women is goal to be competitive

Numbers today are lower than initially expected, 31 women said they would come back to be a more quality organization. 7 confirmed live in list, 12 confirmed live outs, 5 or so will conform their live out status…… around 20 members

What can HC do to sustain itself w/o rent from chapter or waiving a year’s rent to provide short-term relief? Get them thru this year to replenish chapter. How can we work together to rebuild?

Still receive 415,500/year – capital improvements, new members//initiation fees 7000 Dec the rest in May, current numbers where they are now. Projected numbers for recruitment…needing 55 in the fall and 15 during spring recruitment.

Women will be set up to be as successful as possible.

If in fact numbers are not made in August, severe budget cuts would then happen.

House Cor. WILL be waiving rent for 2006-2007 in the amount of $43,000.

Alum donations to HC – earmarked for biggest needs – meals at certain events, etc.

Nicole waiting for a callback regarding donations…challenge is fundraising to supplement member living costs…alums often want to gift to chapters or HC Organizations….don’t want to conflict with our philanthropic events

Working w/EO to coordinate with funneling monies – like damages from last year, recruitment…. let HC deal with that…waiting on approval from EO

Collegiate and Alum requests for Recruitment go through Stephanie Sterling…over the course of this week, the recruitment chair should come up with a laundry list of things they need help with – specific dates/times, etc. then send thru Stephanie Sterling, then she will distribute explaining needs and try to fill in spots.

HC has rec’d 9 payments from chapter for rent

Chapter has not reimbursed HC for Avista….Lora will work with Kallie on getting chapter settled on bills…most bills have been going through EO and have been paid. Chapter owes $3783.68 owed to Lindsay Pierce at EO – will get in contact with Kallie to finalize outstanding bills.

DDD damage deposit goes to Chapter account and never transferred to HC. Matter of everyone sitting down and negotiating…infrastructure/ normal wear and tear = HC Individual chapter is responsible for vandalism, etc.

Regarding moving out and trash removal – a few years ago discussed with past HC and decided to try and charge individual members.

Need to re-evaluate member check – in – currently pay $75 when they move in and then credited back at the end of their collegiate years. Need house manager to follow thru with room checks. Develop check in forms. Matter of someone doing it…..Lora and Nicole will assist in explaining policies and enforcing polices….Due Diligence

HC requesting connection with Nicole Jordan – House Manager – starting relationship to organize the house, etc. Jenn will expect contact

In talking with Dana (President) went to house and observed windows broken and graffiti on the walls. Kim will follow up with Penny regarding possible damages

RECAP:

Agreed to waive rent for the year for HC

Recruit 30 women in August, 30 in Fall, 30 in Spring

Women Capital Improvement fees, new member and initiation fees – est. $19,000

Series of checkpoints to re-evaluate amount of money returned to HC - moving in the right direction

Nicole plans on being in Pullman for 4 days – Aug. 11 or 12-15^th. Recruitment 10-13^th, 14-19^th. Move in Aug 9^th. Bid day 19^th.

Extension team plans on coming 13-15^th – make presentations to University and Panhellenic – quality and upbeat about Tri Delta membership – inspiring, energetic – we will use them to help members build skills. Part of Extension Team is Michelle Schimburger, Fraternity President will be visiting as well.

Lora will be financial advisor as well for chapter so if there are any other questions or request please ask and she’ll help us out.

TO DO…DUTIES:

• ALL to inform DDD alums of need for help in August at THETA NU as well as pass the word on gathering donations for a cook or other expenses

• Lindsay to check on curtains for shower entry in main bathroom. We would like something new for girls. We’d also love to pursue possible shelves in bathroom tub area second semester. (see how things go first!)

• Kim- check in with Penny on current vandalism (window already ordered), Penny said all is ready at the house for return of girls. Tiffany was going to come down to help put up pictures.

• Lindsay to check into purchasing Museum hooks for all composites.

• Kallie/Jenn to set up fundraising account at US Bank to keep monies separate.

• Contact Stephanie Sterling on when any alum can help during August.

• Kay-could you update Jenn and I on National duties as far as turning in minutes, etc/

• September visit set for Sept. 11^th…(could change however) hopefully present a check from alum donations.