Summer 2010 Meeting Minutes

House Corp Meeting 08/05/10

Members Present: Kallie Mills, Christa Thaxton, Wendy Repovich, Courtney Strozyk

Mark Your Calendars! Fall visit will be September 20. Meet at the Trading Company at 3:15.


Current Projects:

vacuums: have been purchased and will be deliverered Tuesday 08/10/10 to Pullman by Courtney

mattresses: 20 will be purchased by Kallie from Deranleau's with a hopeful delivery of early this week

dining room: furniture will be delivered Monday 08/09/10 and it is also being painted, new window treatments, and new lighting. We need to pay-off the furniture. Vicki, the designer is looking into a side board.

grant: There is a possiblity of receiving a grant. Wendy is looking into this.

Refinance: Carolyn, is this a possiblity with the current interest rates? Can we pay down some of the balance or pay down the interest rate to lower our monthly payment?

Dishes: Christa is looking into purchasing a durable set of plates for women to use for formal dinners. We need 120 plates by September 1. Looking into online resources and outlets.

Air Conditioners: Kallie and Courtney will purchase at Costco on Monday 08/09/10, and Courtney will deliver them on Tuesday 08/10/10..We need 2 roll around units that are 1400 BTU's, 1 smaller unit 700-800 BTU's for Kim's apartment, and 1 window unit for the kitchen.

Culligan: It will cost approximately $2500 for water softener and reverse osmosis for house. Kim will have plumber install. Wendy, can you follow up on this?

Future Projects:

retaining wall: waiting on an estimate for fix the retaining wall. Kim is obtaining estimate.

yard: a current member will draw out a plan for the yard, then we can review

concrete: needs to be painted, pavers need replaced. Christa will look for estimates

Stove: needs to be replaced on winter break. Wendy will talk with Kim to see what's needed. We will look into the Restaurant Supply House.

Boiler: Can we get a tax break when we replace? Courtney will talk to Avista about our options.

Rugs in Living Room: Courtney will measure and Kallie will look into new rugs for next summer. Carpet may also need to be replaced next summer.

Front steps: need to be replaced next summer. Christa will get bids.

Exterior paint: needs to be painted next summer. Christa will get bids and check on if we can paint the gutters or if they need replaced.

Study: major project of next summer. Design is being worked on. Do we need to replace the electrical system?

Bathroom: Tile is dirty. We need to look into cleaning/prevention at our September visit.

Respectfully submitted,
Jennifer Ronngren

Winter 2010 Meeting

House Corporation Winter Meeting
Delta Delta Delta—Theta Nu Chapter
MINUTES FEBRUARY 28, 2010 11:30 A.M. KALLIE’S HOUSE

ATTENDEES Wendy Repovich, Kallie Mills, Courtney Strozyk, Christa Thaxton, Jennifer Ronngren
ACCOUNT BALANCES Main Chk acct: ~ $103,168
Secondary acct(slush): ~$42,000

Old Business


INSURANCE FOR BOILER
DISCUSSION
Kallie confirmed that the insurance policy is kept for us at MJ Insurance, and that the boiler is covered.







FURNITURE FOR DINING ROOM
DISCUSSION
Specific model and # of tables and chairs were reviewed. New bid ~$11,700. Sylvan Furniture.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Determine if wooden seat to chairs is an option. Confirm style and # of stools. Determine strength of tables when leaves used. ? Want to have furniture delivered over summer, after floors done, and walls painted.


SILVERWARE

DISCUSSION
We will purchase 120 place settings of silverware. Extra serving pieces will be useful for “family style” dining.
CONCLUSIONS
Get costs. Committee okay’d Wendy using for daughter’s wedding over the summer.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Get costs (Costco, other). Wendy Before summer.

LAWN SERVICE
DISCUSSION
Jennifer will write letter to release Rick & Wendy Mackleit from further service to the House.

CONCLUSIONS We will find new lawn care/grounds maintenance service.
Letter sent 3/3/2010
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Kim will actively look for lawn care/grounds maintenance service Jennifer/Kim Now


HARDWOOD FLOORS
DISCUSSION
Check if were polished over Christmas break.

CONCLUSIONS Floors were NOT done over break. Need full re-finish

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Kim will get bids Kim End of spring semester


MATTRESS COVERS
DISCUSSION
Have the girls replaced their mattress covers with waterproof, fully enclosing style?

CONCLUSIONS Need to make sure this has happened.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Jennifer will check w/Kim Jennifer/Kim Now















New Business
DINING ROOM ITEMS
DISCUSSION
The girls want to paint the DR, and have picked out paint. Also want to replace existing fabric valances.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Assess needs. Jennifer


WATER
DISCUSSION
Water is running “yellow.” Does the house need a filtering system? Softening system? Culligan for drinking H2O?

CONCLUSIONS
Need to correct this!

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Determine what the problem is, get estimate from professional for remedy(ies). Jennifer/Kim Soon

OVEN
DISCUSSION
Oven works, but for how long. It is old.

CONCLUSIONS
Replace oven.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Get bids. Kim/Jennifer Soon


VACUUMS
DISCUSSION
Existing vacuums are wearing out. The current vacuums are expensive, and are probably not doing any better job than inexpensive ones.
CONCLUSIONS
Replace vacuums. Need five. Suction only vs. model with “beater bar”
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Get costs. Christa Soon



EXTERIOR OF HOUSE
DISCUSSION
Siding, gutters, screens. All need attention.

CONCLUSIONS
Determine specific needs.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Get costs for work to be done. Wendy/Jennifer/Kim Spring


SENIOR ADDITION
DISCUSSION
Girls say heaters don’t work, or don’t work well. Beds are against heaters which are mounted on the walls. Windows may have gaps, may need replacing.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Check with Kim, determine needs. Jennifer Now

STUDY REMODEL/AC
DISCUSSION
Need to maximize space, modernize, improve individual work spaces. Possible wiring needs? Determine if A/C has been replaced.
CONCLUSIONS
Study needs to be updated.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Wendy’s daughter, Sheri, will assess, and hopefully draw out a plan Wendy Soon


SUMMARY ACTION ITEMS DR furniture final decision; purchase silverware; hire new grounds maintenance;assess water quality; purchase vacuums; get bids for exterior needs; replace oven; assess Sr Addition heaters & windows; design study remodel; schedule hardwood floor refinishing.

SPECIAL NOTES Next House Corp meeting??


Respectfully submitted,

Jennifer Ronngren
DDD-Theta Nu
VP of Correspondence

Fall Meeting 2009

House Corporation Fall Meeting
Delta Delta Delta—Theta Nu Chapter

Minutes
September 20, 2009
6:00 p.m.
Wendy’s House



Attendees
Wendy Repovich, Kallie Mills, Courtney Strozyk, Jennifer Ronngren



Old Business



Summer updates


Discussion


Summer 2009 cleaning included: carpets, mattresses, and tile in main bathroom. Sleeping porch exterior door frame needs repair. Plumbing service to snake the drains on an every 6 month basis. Exterior locks were replaced. New liners for showers were purchased for senior add’n, 3 upstairs baths, and guest bathroom.



Action items
Person responsible
Deadline

Sleeping porch door frame in need of repair
Kim
Soon!









Insurance for boiler


Discussion


It is stated in the online summary of our coverage that indeed the boiler is covered by our policy. Do we have a copy of the entire policy or does MJ Insurance keep it for us and we just contact them if need be?



Action items
Person responsible
Deadline

Need to contact MJ Insurance re: copy of policy
Kallie
















Furniture for dining room


Discussion

We plan to replace existing dining room furniture w/tables, chairs, benches. Estimate is for $7000-8000. Parents’ Club may be able to contribute to purchase. May consider selling old stuff on Craig’s List.

Action items
Person responsible
Deadline
Contact Parents’ Club president and coordinate w/Heidi for purchase this fall & delivery to chapter house over Christmas break.
Courtney?
?





silverware

Discussion

Girls are currently using disposable recycled flatware. This is expensive and wasteful.

Conclusions

Need to purchase silverware

Action items
Person responsible
Deadline
Check w/Kim for quantity needed and purchase flatware
Wendy






Tree/shrub removal from grounds

Discussion

Trees in front of house and shrubs outside dining room are terribly overgrown.

Conclusions

Trees in front of chapter house and shrubs outside dining room need to be removed, and then replaced with more appropriate plantings.
Action items
Person responsible
Deadline
Have Kim check w/local tree service
Jennifer







New Business

Hardwood floors

Discussion

Hardwood floors to be polished over Christmas break

Action items
Person responsible
Deadline
Schedule work
Kim













rent

Discussion

We have been increasing every year for the last three years – 3% each year.

Conclusions

Time to increase rent for Chapter members

Action items
Person responsible
Deadline
Write proposal to be presented to the girls when planning budget for next year. Contact Chapter treasurer for deadline.
Kallie



daybed storage drawers

Discussion

Drawers under daybeds continually “break” and need to be repaired. What is the nature of the problem? Should drawers be repaired, replaced w/like, or replaced w/baskets or other?

Conclusions

Determine what ongoing problem/defect is w/current drawers, so decision can be made on resolution.

Action items
Person responsible
Deadline
Contact Shannon regarding drawers.
Kim – Courtney contact person?




refinance mortgage

Discussion

Financing rates are really good right now & perhaps we should be refinancing existing mortgage.
Because we have a balloon payment coming in the next few years we should be refinancing for a flat rate &checking 15 or 30 year loans
Conclusions

Refinance mortgage.

Action items
Person responsible
Deadline
Inquire w/lending institution (US Bank)
Carolyn













mattress covers

Discussion

Mattresses are getting soiled and can be difficult to impossible to completely clean.

Conclusions

Girls will be asked to provide their own mattress covers—waterproof, zip closure, fully encompassing type.

Action items
Person responsible
Deadline
Write a letter to be presented at Chapter explaining requirement and describing mattress covers—include possible retailers?
Jennifer
Nov?



fall visit to chapter house

Discussion

House Corp members to visit Chapter House for formal Chapter dinner on Monday, November 2nd

Action items
Person responsible
Deadline
Those House Corp members who are available will attend.
Carolyn



window coverings

Discussion

Current window coverings in girls’ rooms are in disrepair. Often wind coming in thru open windows results in damage. Replace w/like or other?
Conclusions

Replace current window coverings.

Action items
Person responsible
Deadline
Need to measure windows and assess needs.
Kim



summary action items
Sleeping porch door frame; copy of insurance policy; dining room furniture; silverware; tree/shrub removal; polish floors; increase rent; daybed drawers; refinance mtg; mattress covers;


Special notes
Next House Corp meeting??



Respectfully submitted,

Jennifer Ronngren
DDD-Theta Nu
VP of Correspondence

Winter 2009 Meeting

House Corporation
January 11, 2009

1. To Do List Status-Bathroom entry curtains, mat, cubby curtain
• Carolyn/Kim to find fabric and make outer privacy curtain for dry rooms and cubby.
• Kallie to find website and order absorbent mats
• Check w/house mom on how privacy curtains are mounted and recheck with Kim on what they found from old rods/curtains
2. Summer To Do List (Finding a summer cleaner-everyone work on this one!)
3. Budget Analysis for summer spending- Kim A. will check around the house for any needed items for summer projects—high need only.
4. Fundraising Update – Wendy to check with Nationals on letter specifics and the go ahead.
5. Priority Spending List was shared to update members on what has been done recently.
TO DO LIST:
• Kallie to pick up fabric sample from bathroom for C/Kim and bring flowers to house on the death of the collegiate.
• Kallie ask treasurer about bill and about check out damage deposits so that they are returned to House Cor. Damage deposits are issued and reissued at end of year. (double check this w/treasurer) Present rent/deposit increase!
• ALL H.C. Members…locate an agency to clean the house professionally this summer! Thanks!
• Wendy-call Spokane Alum chapter and get a check for flowers.
• Wendy- get Kallie website for bath mats.
• Kim/Carolyn-make curtains. Carolyn to check with brother on where to get the "small" curtains for shower stalls.

The New Look! 2008

A big thank you to our Painting Crew and the Parent's Club for their efforts and financial support!

Priority/Purchase List Revisted

1. Main bathroom remodel

Predicted: Summer 09’ Actual: July 2008

2. New study/desks

Predicted: Summer 2010

3.Living Room Furniture

Predicted: Summer 2012 Actual: August 2008

4. Convection Oven

June 08’

5. New sink for house director bathroom

May 08’

6. Sleeping Porch painted

Summer 07’

Other items:

Breezeway flooring

Steps to kitchen recovered

Sleeping Porch flooring

Den flooring/paint

Interior House painted

Actual: June, 2008 (dining room, living room, breezeway, girls' rooms) Not painted lounge/senior addition

New Carpet in Lounge

Main floor kitchenette

Day bed covers

Actual: August, 2008

Guest Room bed/bedding

Twin Bed/Leather Chair/end table, TV table- House Director Apartment

Actual: June, 2008

House Corporation visit to Pullman 10/06/08

Wendy R. and Kallie drove to Pullman and visited with Kim when we first arrived. No major problems with the girls or with the house.

We toured the house. The paint and furniture are fabulous. The lights in the hall, and the breezeway are a great addition, thanks to the Mackleits! There were girls in the living room the whole time we were there and the girls commented they use the living room much more than in the past.

The bathroom: The changes are really nice, but there are some issues:

1. When you walk in the door, since the curtain is gone and the door for the tub room didn’t make it into the bid, the first thing you see is the pink tile, and a messy room.

2. Related to that, the curtains at the outside of the dressing room do not work! They were cut and not finished, they also are too light so when there is any breeze – door opening or hair dryers blowing they blow into the room.

· We asked Heather and Kaia, the President and the House Manager, to look for the cloth curtains we bought two years ago that should have been saved before the demolition started. If they can be found they should be used again for the shower entrances and the cleaning room. Caroline, when the guys demoed the room did they save the curtain rod that was mounted in the cleaning room? If it was saved it should be remounted and if not, a replacement should be purchased and mounted.

· If the original curtains can’t be found, they should be replaced and they need to be a heavier cloth than what is there. The inside shower curtains keep the water from getting into the dressing room so they don’t need to be “shower” curtains.

3. Next issue is the floor. Because the tile wasn’t sealed the grout is wet and the entire floor looks awful. It looks worse than the original tile that is left on the toilet side. It is also not clear whether the tile are different colors or if it is just dirt, but it looks like there were two different colors and if there are different colors (and not just dirty) they weren’t placed in a pattern throughout, they are in a couple of blocks.

· Before the subfloor is ruined the tile needs to be cleaned and sealed. Because of constant use it can’t dry out so we will need to have it done either at Thanksgiving or Christmas.

· The teak floor mats are too small to be used by the girls when they are standing in the dressing room and they don’t absorb much water anyway, so we need to find something that can be on the floor of the dressing room area that will absorb water. As it is now, the water spreads out into the room and thus the problem with the tile there.

4. The counter top is a nice change, but the girls are not being careful about not getting water on them between the sinks, or if water is spilled not cleaning it up so there are already white calcium stains in several places. Also, there is no grout or sealant between the counter top and the tile wall.

· Asked Heather and Kaia to remind the girls to wipe up water, after it spills. Recommended something be there to use such as a sponge or wipe so the girls don’t have to use their own towels.

· We need to have the edge sealed – clear would be good rather than trying to find a grout to match.

· Does anyone know of a sealer we can put on the countertop to resist the calcium deposits too?

5. Wanted to know whether the ceiling was repainted as part of the remodel? If it was, wondered why the area that is peeling wasn’t fixed?

· The peeling area needs to be repaired and repainted.

6. On the toilet stall side, we found out from the girls later that several of the doors don’t have locks, or if they are there they don’t work.

· Recommend that Shannon be asked to fix that issue ASAP

5. The Breezeway kitchen – the layout works, but we found out from the girls that there is an “electrical” issue. The stove, microwave and refrigerator are all plugged into the same outlet, and the stove and microwave are on a power strip and not plugged directly into the wall, and the result is the breaker blows almost every time the microwave is used. The problem is if no one checks the refrigerator it is sometimes not reset!

· Kim said that Rick Mackleit was going to see about fixing that, but if he can’t do it immediately we need to have an electrician in to make it so they aren’t plugged into the same outlet. It is probably an insurance risk having appliances plugged into a power strip and not directly into the wall.

6. Heather and Kaia also asked about whether we could change the seating in the dining room. With the round tables (eight with six chairs) doesn’t even sit everyone in the house and makes it difficult to serve when they are having a “sit down” rather than buffet. They are doing that once a month and it isn’t convenient for the House Boys to serve. I “volunteered” my daughter, Sheri, to get her to see if there isn’t a different seating arrangement that would make it efficient, and also be able to sit 70 (69 girls and Kim).

7. It also appears that the study needs to be the next major project. Heather and Kaia talked about it and the girls also brought it up in their discussion. The issues – not efficient – different size desks and the layout of the room creates blocks, and blank wall space, the chairs are not conducive to moving around the room (don’t fit under the desks), the desks in the middle of the room have no extra storage, the new desks we bought don’t have any drawers so they don’t work well either. Many of the desks are damaged enough that there are places that snag clothing, etc. There is no place to put anything to personalize the space especially for the middle group, and of course the electrical is all jury-rigged with extension cords. The air conditioner is not working so the room is really hot! Not specifically related to the study, the wireless system has dead spots around the house.

Recommendations:

Immediate – Ask Shannon to inspect the air conditioner if he knows how to work on them, and if not find someone who does so it is working. The girls should inventory the desks to see what can be fixed easily – nails replaced, laminate reattached, etc. to get through the year and ask Shannon to fix them. The girls should check with the internet provider to have them check the service to see if it can be fixed.

Long-term – look into changing to built-in carrels like a library. Determine whether it is possible to upgrade the electrical at the same time.

The guest room also came up in both meetings. Recommend – first, update linens, curtain, shower curtain, and towels. The bed is not in bad shape, but it is only a double, there is room so could be upgraded to a queen (if that is to be done, wait on the linens!). If we upgrade, we should also get a new headboard too. The love seat should have a new slipcover – something other than pink! The girls auction it off on both Dad’s and Mom’s weekends, so if it could be done by November for Dad’s weekend it would be great.

The thermostat doesn’t seem to be working. It is set at 50 (bottom) but radiators are coming on anyway. The house is “hot”. There is/was a leak in the hotwater heater that goes along with the boiler. Kim is going to check whether we need to have a heating air conditioner person in or if an electrician can do everything around the house that needs to be done.

The kitchenette – doesn’t work well for breakfast – can it be upgraded (enlarged) somehow? The water filter is not working well – cold water not flowing, and no one remembers to change the filter, either. Kim is going to check with Culligan about getting them to provide the filter system and also service it…it would be something the girl’s pay for.

The downstairs sleeping porch has two issues. The first is the bed frames are squeaking so makes it hard to sleep. Second is the window can’t be opened at night (gets pretty hot) because of safety. Recommendation – have Shannon check the beds for the squeaks. Check into some sort of “bar” system that can be put up that will allow the window to be opened, but still complies with the fire code for egress.

Next Meeting, November 2, 2008

Bathroom Remodel

Well it has finally happened...the main bathroom has received a face lift! The only thing on the to-do list is the toilet area and tile so we'll save that for another year!

The mirrors above the sinks were recently installed and shower curtains and mats are on order! I hope the collegiates are pleased with the updates!

So new paint, new living room furniture, updates to the breezeway living area, hardwoods redone, carpets cleaned...holy cow I think we're ready for a new year!